A highly versatile Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Perform receptionist duties which includes answering phones and forwarding accordingly
Provide general support to visitors/customers
Open and distribute regular and electronic mail and other material
Set up and maintain manual and computerized information filing systems. This includes assisting with entering data into the new CRM program and maintaining contact lists.
Assist in the preparation of regularly scheduled reports
Manage staff appointments
Handle sensitive information in a confidential manner
Record and prepare minutes of meetings
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Entering all accounts payable and accounts receivable daily
Prepare and accept vendor payments as required
Prepare monthly statements of accounts payable for review by Finance Manager
Prepare monthly statements of accounts receivable for review by Finance Manager
Assist Finance Manager to prepare month end and year end financial statements
Other administrative duties as assigned.
MINIMUM JOB REQUIREMENTS
Excellent customer service skills
Proficient in MS Word, Excel, OneDrive, Outlook and Sage Simply Accounting
Five years administrative and bookkeeping experience
Excellent written and oral communication
Reliable and flexible
Be able to work independently as well as be a strong and confident team member
Excellent time management skills and ability to prioritize work
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multi-task
This is an hourly rate position with health and dental benefits and pension plan after the first three months of employment.